BY LAWS OF COMMERCIAL REAL ESTATE ASSOCIATION OF MONTGOMERY COUNTY, INC.
A NON-PROFIT CORPORATION AMENDED DECEMBER 18, 2012
The Association shall be non-profit and governed by these By-Laws and any standing rules of the corporation adopted by its Board of Directors.
The purpose of the corporation shall be:
1.01 – Principle Office. The principle office of the corporation shall be located in Montgomery County, Texas at such address as the Board of Directors may, from time to time, determine.
1.02 – Registered Office and Registered Agent. The corporation shall have and continuously maintain in the State of Texas a registered office, and a registered agent whose office is identical with such registered office, as required by the Texas Non-Profit Corporation Act. The address of the registered office may be changed from time to time by the Board of Directors.
2.01- Class of Members. The corporation shall have two (2) class of member as follows:
2.02 – Election of Members. Members shall be elected by the affirmative vote of a quorum of the Board of Directors, provided, however, that all members of the corporation at the time of the adoption of these by-laws shall be and remain members of the corporation.
2.03 – Voting Rights. Each member shall be entitled to one vote on each matter submitted to a vote of the members.
2.04 – Termination of Membership. Following a hearing before the Board of Directors, the Board by a majority vote of a quorum of the Board, may suspend or expel a member for cause. The Board, in its sole discretion, may determine that a Member has acted in a manner, which discredits or dishonors the corporation. If such a determination is made by a majority vote of all Board members, that Member may be suspended or expelled. In addition, the corporation may, by majority vote of those present at any regularly constituted meeting, terminate the membership of any member who becomes ineligible for membership, or suspend or expel any member who shall be in default in the payment of dues for the period fixed in these By-Laws.
2.05 – Transfer of Membership. Membership in this corporation is not transferable or assignable.
3.01 Annual meeting. The annual meeting of the members shall be held on the second Monday in January of each year, beginning with the year 2005 at the hour of 12:00 o’clock noon for the purpose of installing Directors and Officers and for the transaction of other business as may come before the meeting. If the day fixed for the annual meeting shall be on a legal holiday in the State of Texas, such meeting shall be held on the next succeeding Monday.
3.02 Regular Meetings. In addition to the annual meeting of the members, there may be one regular meeting a month of the members of the corporation, said meeting to be held on the second Monday of each month at such time and place as shall be designated by the Board of Directors. Upon the direction of the Board of Directors, the monthly meeting date, time and place can be changed provided notice is given to the membership 21 days in advance of the rescheduled meeting date.
3.03- Special Meetings. In addition to the annual and regular meeting of the corporation, special meetings of the members may be called by the President, the Board of Directors, or twenty-five percent (25%) of the members.
3.04 – Place of Meeting. The Board of Directors may designate the place within Montgomery County, Texas as the place of meeting for any of the annual, regular, or special meetings.
3.05 – Notice of Meetings & Activities. Electronic (e-mail), written or printed notice stating the place, day, and hour of the annual meeting and any special meeting of members shall be delivered either personally, or by mail, or e-mail, to the last known address of members, to each member entitled to vote at such meeting. Such notices shall not be sent less than ten nor more than fifty days before the date of such meeting, by or at the direction of the President, 2nd Vice President, or the Secretary. There shall be no requirement for notice of any regular meeting of the members.
3.06 – Quorum. One-fourth of the paid membership shall constitute a quorum at any meeting; however, lack of a quorum shall not prevent the presentation of the program.
3.07 – Conduct of Meetings. All regular meetings and the annual meeting of the members of the corporation shall be conducted under and governed by Roberts Rules of Orders.
4.01 – General Powers. The affairs of the corporation shall be managed by its Board of Directors.
4.02 – Number, Tenure and Qualifications. The Board of Directors shall consist of six (6) elected directors, and the immediate past-president and all current officers of the corporation, as ex-officio directors. Each Director shall hold office until his successor has been elected and qualified. Initially one Director shall be elected to serve a one-year term; three Directors shall be elected to serve two-year terms each; and the final two Directors shall be elected to serve terms of three years each. Thereafter, annual elections shall be held to fill the offices of the Directors whose terms are expiring, which successors shall be elected to serve two-year terms. Election of Directors shall be held in December of each year.
4.03 – Disqualification of Directors. Each Director shall be required to attend all regular and annual meetings of the members. In the event a Director fails to attend two consecutive meetings of the membership or two consecutive meetings of the Board of Directors without just cause, the office occupied by such director may, upon the affirmative vote of a quorum of the Board of Directors, be declared vacated. In such event, such vacancy shall be filled as provided herein below.
4.04 – Meetings. The regular annual meeting of the Board of Directors shall be held without other notice than this By-Law, immediately after, and at the same place as, the annual meeting of members. The Board of Directors may provide by resolution the time and place within the County of Montgomery, Texas for the holding of additional regular meetings of the Board without other notice than such resolution. Special meetings of the Board of Directors may be called by or at the request of the President or any two directors.
4.05 – Telephonic and Electronic Meetings. Subject to provisions of the Non-Profit Corporation Act for notice of meetings, members of the Board of Directors can participate in and hold a meeting of the Board by means of telephone or similar communication equipment by which all persons participating in the meeting may communcicate with one another. An oral vote of Board members may be taken electronically or by telephone.
4.06 – Quorum. Two-thirds (2/3) of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board.
4.07 – Vacancies. Any vacancy occurring in the Board of Directors and any directorship to be filled by reason of increase in the number of directors shall be appointed by the
4.08 – Compensation. Directors shall not receive any stated salary for their services.
4.09 – Informal Action by Directors. Any action required by law to be taken at a meeting of Directors, or any action, which may be taken at a meeting of Directors, may be taken without meeting if a consent in writing setting forth the action so taken shall be signed by all of the Directors.
4.10 – Limitations of Liability of Directors. A Director of the Corporation shall not be liable to the Corporation or its members for monetary damages for an act or omission in the Director’s capacity as a Director, except as expressly provided under the terms of the Texas Miscellaneous Corporation Law Act or Texas Non-Profit Corporation Act.
5.01 – Officers. The officers of the corporation shall be a President, Vice-President, 2nd Vice President, Secretary, and Treasurer.
5.02 – Election and Term of Office. In December of each year the members shall elect the officers of the corporation for one-year terms. No officer shall be eligible to hold the same office for more than two consecutive terms.
5.03 – Vacancies. The Board of Directors shall appoint a replacement in the event of a vacancy in any office because of death, resignation, disqualification or otherwise for the unexpired portion of the term.
5.04 – President. The President shall be the principal executive officer of the corporation and shall in general supervise and control all of the business and affairs of the corporation. The President shall preside at all meetings, appoint special committees and perform such other duties pertinent to the office. The President shall be an ex-officio member of all committees.
5.05 – Vice-President. In the absence of the President or in the event of his inability or refusal to act, the Vice-President shall perform the duties of the President, and when so acting shall have all the powers of and be subject to all restrictions upon the President. In addition, the Vice-President shall be an aid to the President and shall serve as Program Chairperson to coordinate the Guest Speakers for monthly luncheons and oversee the Speaker Committee.
5.06 – 2ndVice–President. The 2ndVice-President shall be responsible to the Board and the corporation for general communications, public relations, the sales of advertising space on the corporation website, to serve as a spokesperson for the corporation when directed by the Board, and overseeing internal communications from the corporation to its membership.
5.07 – Secretary. The Secretary shall keep the minutes of the meetings of the members and of the Board of Directors in one or more books, provided for that purpose; give all notices in accordance with the provisions of these By-Laws or as required by law; be custodian of the corporate records and of the seal of the corporation; keep a register of the address of each member which shall be furnished to the Secretary by each member; shall conduct all correspondence of the corporation and prepare the membership directory.
5.08 – Treasurer. The Treasurer shall have charge and have custody of and be responsible for all funds of the corporation; receive and give receipts for all monies due and payable to the corporation from any source whatsoever, and deposit all such monies in the name of the corporation in such depositories as shall be selected by the Board of Directors; pay all just liabilities of the corporation as authorized by the Board of Directors; collect dues of the members; and perform all duties incident to the office of Treasurer.
5.09 – Concurrent Offices. No person or officer of the corporation may hold two or more offices of the corporation, with the exception of a person who may hold the offices of Secretary and Treasurer.
5.10 – Succession of Officers. If possible the Succession of Officers shall be as follows: 2nd VP shall become VP; and VP shall become President to enable continuity in the Organization.
6.01 – Creation of Committees. The President of the Corporation and the Board of Directors shall be empowered to create any committee, which they deem to be necessary to further the purposes of the Corporation.
6.02 – Nominating Committee. The President shall appoint a committee consisting of the current Past-President (Chair), two current Board members, and two non-Board members for the purpose of nominating a slate of officers to serve the following calendar year. In the absence, or unwillingness, of a Nominating Committee member to serve on the Nominating Committee, the President may appoint a replacement member who is of like status. The slate shall be decided prior to, and will be included in the publication of the November newsletter.
7.01 – Contracts. The Board of Directors may authorize an officer or officers, agent or agents of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, provided in no event shall the Board of Directors, officers, or agents of the corporation be empowered to enter into a contract in any amount in excess of $2,500.00 without the consent of a quorum of the members of the corporation. Such authority may be general or confined to specific instances.
7.02 – Checks and Drafts. All checks, drafts, or orders for the payment of money, notes, or other evidence of indebtedness issued in the name of the corporation shall be signed by such officer or officers, agent or agents, of the corporation in such manner as shall from time to time be determined by resolution of the Board of Directors; provided, however, than any expenditure in excess of $200.00 shall not be authorized unless signed by the Treasurer and co-signed by one other elected officer of the corporation.
7.03 – Deposits. All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks or other depositories as the Board of Directors may designate, provided any such depository shall be insured by the Federal Deposit Insurance Corporation or the Federal Savings and Loan Insurance Corporation.
8.01 – The corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of the members, Board of Directors, and Committees having any authority of the Board of Directors, and shall keep at the registered or principle office records giving the names and addresses of the members entitled to vote. All books and records of the corporation may be inspected by any member of his agent or attorney for any purpose at any reasonable time.
Annually, and within thirty (30) days of the end of the fiscal year of the corporation, the books and records of the corporation shall be reviewed for accuracy and compliance with applicable laws and regulations by a certified public accountant and the President shall report the findings of such review to the members at the next following meeting of the members.
9.01 – The fiscal year of the corporation shall begin on the first day of January and end on the last day of December in each year.
10.01 – Annual Dues. The Board of Directors may determine from time to time the amount of the annual dues payable to the corporation by the members, subject to ratification by a quorum of the general membership.
10.02 – Payment of Dues. Dues shall be due and payable in advance on the first day of January in each fiscal year.
10.03 – Default and Termination of Membership. When any member shall be in default in the payment of dues for a period of 90 days from the beginning of the fiscal year or a period for which such dues become payable, his membership may thereupon be terminated by the Board of Directors in the manner provided in Article III of these By-Laws.
10.04 – Proration of Dues. Membership in the corporation requires payment in full of dues owed, regardless of the time of year an individual joins. At no time shall dues be prorated.
11.01 – These By-Laws may be altered or amended by a majority of a quorum of the members, if at least 15 days of written notice is given of an intention to alter or amend these By-Laws at such meeting.